If you wish to edit an in-text citation do the following:

Click in the citation in the body of the text you would like to modify.

Reference Manager 12 in Word 2007: Go to the Reference Manager 12 tab and choose the "Edit Citation(s)" command.

Reference Manager 10/11 in Word 2007: Go to the Add-Ins tab and choose "Reference Manager > Edit Citation."

2000/XP/2003: Go to the "Tools" Menu and choose "Reference Manager > Edit Citation."

Here you can enter a prefix, a suffix, or exclude the author or year. If you are entering a prefix or suffix, you'll want to include any spaces or punctuation, as Reference Manager will display whatever is entered in these boxes. If you are trying to add page numbers, you'll want to use the Suffix field in most cases. Click here for more information.

For footnoted citations (citations that are inserted into the footnote section in Word), the "Edit Citation" command can be used only to add page numbers. The prefix, suffix, exclude author, and exclude year options do not work for footnoted citations.

To edit how references are formatted in the bibliography, you must modify the output style you are using. For more information on modifying output styles, please refer to the chapter called "Bibliographic Styles" in the Reference Manager manual.

If the kind of edits you need to make are not possible by using the "Edit Citations" command or modifying the output style, then you may want to remove the field codes. In doing so, the citations and the bibliography will become plain text that you can edit without problems. This step should be taken when you are done working with Reference Manager in the document, as removing the field codes removes the link between Reference Manager and Word, and adding or removing any citations after removing the field codes will not update your bibliography. Make a backup of the document to be safe, then revert to original text.

Reference Manager 12 in Word 2007: Go to the Reference Manager 12 tab and choose the "Convert Citations and Bibliography > Convert to Unformatted Citations" command.

Reference Manager 10 and 11 in Word 2007: Go to the Add-Ins tab and choose the "Reference Manager > Revert to Original Text" command.

Word 2000/XP/2003: Go to the Tools Menu and select "Reference Manager > Revert to Original Text" command. Once this is done, your citations and bibliography will be regular text in Word, and you will be able to make any manual edits.